My first Christmas Scavenger Hunt was a great success! I purposely didn’t market the event as much as I could simply because it was the first time and I would rather have fewer people there and be prepared than have a lot of people attend and have chaos! A few things I learned that might be helpful for you… 1. Be 100% set up and ready to go 30 minutes early! People will arrive early and the last thing you want is to cause confusion and have people think they are at the wrong place, or the event was cancelled, etc. Now that doesn’t mean pass out the lists early but at least they know exactly where to be at when the scavenger hunt starts. 2. Recruit Help The Start and End times will be CRAZY and you will want help in distributing and collecting all of the lists. Make sure these people that help have read the instructions on the list so that they can help provide answers when questions arise... Because they will! 3. Give teams a heads up about items to bring from home. Let people know to bring household items with them that may come in handy during the scavenger hunt. Items I suggested would be helpful included:
4. Use traditional flyers and posters along with social media to market your event. I didn’t use any flyers or posters for marketing, just a Facebook event that was shared. Next time I will hang up flyers at local businesses, especially at the event location. 5. Call ahead! If there are any items on your scavenger hunt that you have the slightest concern about call ahead and make sure the items on your list are ok. For example: *The hospitals did not allow visiting of any patients by non-family members so the donations were all a drop off. *The fire stations can be difficult to gain access, so call and ask the best way to deliver a thank you or treat during a specific time of day. *You can call local shelters and list needed items, or add a phone number so that the teams can call. *Call to see if food bank is open evening hours, if not I just delivered the items the next day. 6. Consider alternative methods for distributing the scavenger hunt list. Think about releasing the scavenger hunt list on social media at the start time as well, allowing more teams to be involved without being required to drive. This makes things difficult if you are awarding prizes and people don’t meet back, but that is completely up to you. There are also some great scavenger hunt apps, that may be helpful (but that is for another post). 7. Create an eye-catching Facebook header. Absolutely create an eye-catching header for your Facebook event, make sure to include all relevant details so people can quickly see them. A Facebook header will get people’s attention and result in more interest in your event. A simple and free site like Canva is what I used to create the header below. 8. Don’t Stress Too Much About the Details In the end these people are gathering for the purpose of doing good and helping others, so the little things and details to accomplish the good aren’t really that big of a deal. These people will more than likely be kind, genuine people that could care less about the prizes or lack there-of. Keep the event light-hearted and let people have fun while serving others. If you have specific questions, don't hesitate to reach out via social media or email! If you are interested in our instant download & editable scavenger hunt list, you can find it HERE!
0 Comments
Leave a Reply. |
ArchivesCategories |